Bookkeeping, BAS, Payroll and admin services for businesses on the Central Coast

Pop your details in the form — we’ll reach out and walk you through a free 30-minute consult to see how we can make your finances easier

Your Partner in Stress-Free Small Business Bookkeeping

Running a small business is rewarding — but managing the books can be overwhelming. Equal Books helps Australian business owners stay compliant, tax-ready, and confident about their numbers.

Based on the Central Coast NSW, we provide professional bookkeeping, payroll, and BAS agent services that give you more time to grow your business.

Whether you’re an NDIS provider, sole trader, or established company, our tailored systems and ongoing support keep your financials accurate, organised, and accessible in the cloud.
We combine years of experience, the latest accounting software, and a commitment to proactive service — so you can make informed decisions with complete peace of mind.

Bookkeeping that Grows With You

At Equal Books, we don’t just manage transactions — we help you understand what your numbers mean. Our team empowers business owners to identify trends, manage cash flow effectively, and plan for future growth. With accurate monthly reporting and ongoing insights, you’ll always have a clear snapshot of your business performance.

We also work seamlessly with your accountant to ensure your books are always audit-ready and compliant. This collaboration saves you time, reduces errors, and avoids stressful last-minute scrambling at tax time.

What we do for you

Discover Bookkeeping Services with Equal Books.

Bookkeeping

Daily management of your business finances, including invoicing, purchases, reporting, budgeting, and advisory services.

BAS Agent

With a registered BAS agent on your team, you can leave the details to us and enjoy peace of mind.

Payroll

We take care of your payroll, handling everything from setup to ongoing maintenance, so you can focus on your business.

Comprehensive Bookkeeping & Payroll Solutions

Our services cover every aspect of small business financial management — from catching up disorganised books to setting up efficient, cloud-based systems using Xero, QuickBooks, HubDoc, and DEXT. Equal Books can:

Manage daily transactions and reconcile accounts so you always know where your money goes.
Prepare and lodge accurate BAS statements on time to avoid fines or compliance issues.
Handle payroll and superannuation under STP (Single Touch Payroll) so your staff are paid correctly.
Provide financial catch-up and clean-up services if you’ve fallen behind.
Offer business setup and ASIC compliance guidance to help you start on the right foot.

You’ll gain a dedicated bookkeeping partner who understands your business and communicates clearly every step of the way.

Expert BAS Lodgement & ATO Compliance

As a Registered BAS Agent, Equal Books ensures your Business Activity Statements are always prepared correctly, on time, and aligned with ATO regulations. We take the guesswork out of GST, PAYG, and superannuation reporting — giving you confidence that everything submitted is accurate and compliant. Whether monthly or quarterly, you’ll never miss a deadline again.

NDIS Bookkeeping Specialists

For NDIS providers, financial tracking and payroll management can be complex. Equal Books understands the unique requirements of NDIS compliance, SCHADS Award obligations, and funding documentation. Our processes are tailored to ensure your staff are paid correctly and your claims remain transparent and auditable.

Why Choose Equal Books

When it comes to your finances, trust and reliability matter most. Here’s why small business owners across the Central Coast and beyond choose Equal Books:

Registered BAS Agent Guarantee

All work is completed or reviewed by a qualified and registered BAS agent, ensuring every lodgement is correct and compliant.

Personal Relationship Focus

You’ll always work directly with Vanessa and her team. We take the time to understand your goals, offer proactive advice, and keep communication clear.

Experience You Can Count On

Since 2010, Equal Books has supported businesses across NSW, Queensland, and Victoria — helping hundreds of clients stay organised and ATO-ready.

Time-Saving Technology

We use tools like HubDoc and DEXT to digitally store receipts, automate data entry, and streamline reporting, saving you hours of admin each week.

Tailored for NDIS & Trades

Our systems are specifically designed to meet the complex requirements of NDIS providers and tradespeople, ensuring payroll accuracy and funding compliance.

Reliable Weekly Support

We dedicate a minimum of five hours per week to each client, guaranteeing consistency, reliability, and full transparency.

Additional Reasons Clients Choose Equal Books

Transparent pricing – no hidden fees or surprise charges; you’ll always know exactly what you’re paying for.
Cloud accessibility – manage your finances anywhere, anytime, from any device.
Security & confidentiality – your data is stored safely using encrypted, industry-standard platforms.
Real people, real support – when you call, you speak directly to Vanessa or a member of her trusted team.
5-Star Reputation – dozens of verified Google Reviews confirm the professionalism, accuracy, and personal touch clients love about Equal Books.

Our Testimonials

What Customers Say About Our Growing Services

    
 
 
       Posted on Google  
   
   Grant Porter 
 
 
 
 Trustindex verifies that the original source of the review is Google. Exceptional bookkeeper. What truly sets her apart is how she combines professional expertise with a friendly, approachable demeanor. I highly recommend her services to anyone looking for a trustworthy, skilled bookkeeper who truly cares about their clients' financial success.
  
 
      Posted on Google  
   
   Terrence Nziradzemhuka 
 
 
 
 Trustindex verifies that the original source of the review is Google. We’ve been working with Equalbooks to manage our books and handle the financial side of our business, and we couldn’t be more satisfied with the service. Their attention to detail and professionalism have provided us with peace of mind, knowing our finances are in reliable hands. Equalbooks has not only streamlined our accounting processes but also offered valuable insights to help us make informed business decisions. We highly recommend their services to anyone looking for a dependable and knowledgeable partner for their financial management needs.
  
 
      Posted on Google  
   
   Greg Ashton 
 
 
 
 Trustindex verifies that the original source of the review is Google. I have been using equal books for almost five years now and Vanessa has helped me through thick and thin. having a good bookkeeper takes extra stress and allows you to free up time for other important tasks. Well worth the small monthly fee which includes my software and app subscriptions. Thanks!
  
 
      Posted on Google  
   
   Sarah Selk 
 
 
 
 Trustindex verifies that the original source of the review is Google. As a small NDIS business, I have had the pleasure of working with Vanessa, a BAS agent, for the past 2.5 years. Their service has been consistently exceptional—reliable, precise, and tailored to meet the unique needs of my business. Vanessa's expertise and proactive approach have made financial management and compliance seamless and stress-free. I highly recommend Vanessa for any small business in need of professional, high-quality bookkeeping and BAS services.
  
 
      Posted on Google  
   
   Jaiden Mcdonald 
 
 
 
 Trustindex verifies that the original source of the review is Google. I reached out to Vanessa to be my bookkeeper for my bricklaying business and she has gone above and beyond to help me out and get me on track with all my business side of my business, best piece of mind knowing you have a capable person like Vanessa in your corner highly recommend
  
 
      Posted on Google  
   
   Kerri Weymouth 
 
 
 
 Trustindex verifies that the original source of the review is Google. Vanessa has been a life saver in helping we with my studio/gallery & art therapy business. She completed everything I needed and recommended others that could also help me. Even though my work is completed with her now, I look forward to working with her on another project in the future. Thank you Vanessa
  
 
      Posted on Google  
   
   Patchwork Cactus 
 
 
 
 Trustindex verifies that the original source of the review is Google. I could not do what I do without Vanessa’s help. Outsourcing has freed me up to do all the things I need to do, knowing she has my books.
  
 
      Posted on Google  
   
   Matt Edwards 
 
 
 
 Trustindex verifies that the original source of the review is Google. Before I met Vanessa from Equal Books I was doing all my bookkeeping myself, always second guessing what I was doing and taking many hours away from actually working. Once I got Vanessa to take over my bookkeeping it gave me so much more time to spend on working rather then trying to do something I was unsure of, not only that, I could just leave everything with her and not worry about a thing! I would highly reccommend Vanessa if you are struggling, she takes away so much stress!
  
 
      Posted on Google  
   
   Trevor Hancock 
 
 
 
 Trustindex verifies that the original source of the review is Google. Soo happy we found Vanessa to help with our book keeping. Such a delight to talk too. Always giving you that reassurance when needed. Can’t recommend highly enough.

We’re proud to have received consistent 5-star feedback from small business owners, NDIS providers, and trades across Australia. Our clients appreciate our responsiveness, accuracy, and the trust that comes from knowing their books are always in order.

“Equal Books has transformed the way we manage our finances — everything’s up to date, and we finally understand our numbers!”
– Client review excerpt

Get to know more

Meet Vanessa; Your Bookkeeping Expert.

Since 2010, Equal Books has been delivering digital bookkeeping, accounting, and admin services to businesses across Australia, including Victoria, Queensland, and NSW.

Our offerings include payroll management, bookkeeping, admin support, cash flow advice, month-end reporting, accounts payable and receivable, and BAS services.

Based on the sunny Central Coast, we proudly serve numerous areas, including Tuggerah, Wyong, Erina, Gosford, Morisset, Cooranbong, Hamlyn Terrace, Woongarrah, Warnervale, Woy Woy, Umina, and everywhere in between.

About Equal Books

Equal Books was founded by Vanessa Beardsmore, a Registered BAS Agent with over a decade of experience in helping businesses stay financially healthy. Vanessa’s mission is simple: to give small business owners freedom from financial stress by offering dependable, cloud-based bookkeeping services backed by genuine care.

As a trusted partner for many growing businesses, Vanessa and her team have built long-term relationships based on integrity, communication, and measurable results. From simplifying payroll to lodging BAS on time, Equal Books acts as an extension of your business — ensuring your finances are handled with precision and care.

Our Commitment to Excellence

Vanessa’s hands-on approach ensures every client receives personal attention and expert advice.

Equal Books doesn’t outsource or automate human service — we believe in genuine relationships, regular communication, and real accountability.

Every figure is checked, every report explained, and every question answered.

With deep experience across multiple industries — from construction and retail to healthcare and community services — we adapt our systems to suit your workflow.

No matter how large or small your operation, we make bookkeeping feel simple, transparent, and under control.

How It Works – Our Simple 3-Step Process

Discover Bookkeeping Services with Equal Books.

Book Your Free 30-Minute Consultation

Tell us about your business and current bookkeeping setup. We’ll assess where you are and identify the best way to simplify your systems.

Customise Your Bookkeeping Plan

We design a tailored solution that fits your business structure, software, and compliance needs. No one-size-fits-all packages — just what’s right for you.

Focus on Growth While We Handle the Numbers

Enjoy the peace of mind that comes from knowing everything is tracked, reconciled, and compliant. We’ll provide regular updates, reports, and proactive support year-round.

Our Technology Partners

We work with trusted accounting platforms including Xero, QuickBooks, MYOB, HubDoc, and DEXT to deliver seamless, secure digital bookkeeping.

Whether you prefer a hybrid approach or full cloud integration, we’ll help you choose the right system to save time and prevent errors.

Read Our Latest Updates

Stay up-to-date with our blog.

PAYG Instalments

Simplify your PAYG Instalments with expert guidance and personalised solutions tailored to your busi

Frequently Asked Questions

Here are some common questions we get asked.

Do I need to be on the Central Coast to work with you?

Not at all. Equal Books supports clients Australia-wide through secure cloud accounting software and online consultations. You’ll enjoy the same personalised service no matter where you’re located.

Can you fix messy books or overdue BAS statements?

Yes — our Rescue Bookkeeping services specialise in cleaning up accounts that have fallen behind. We bring everything up to date, reconcile your transactions, and communicate directly with your accountant if needed.

Which software do you recommend for small businesses?

We’re experts in Xero, QuickBooks, and MYOB. We help you select and set up the best system for your needs, provide training, and maintain it for you so you can focus on your core business.

How do you charge for services?

We offer flexible monthly packages based on your business size and complexity. During your free consultation, we’ll outline exactly what’s included so there are no surprises.

Find Out More About Our Bookkeeping Services in Your Area

Discover Our Payroll Solutions in Your Area

Supporting the Wamberal Community

Equal Books isn’t just a bookkeeping firm — we’re part of the Central Coast business community.

We support local operators by offering flexible online meetings, free educational resources, and clear communication that makes payroll easy to understand.

Whether you’re near Wamberal Lagoon, the Terrigal café strip, or operating remotely, we’re here to make sure your business stays compliant and confident.

Start Today – Simplify Your Business Finances

Running a small business shouldn’t mean juggling spreadsheets late at night. Let Equal Books handle the numbers so you can focus on growth, clients, and what you love most.

Book Your Free 30-Minute Consultation Today

Experience the difference of a bookkeeping partner who values communication, consistency, and care. Equal Books — where your financial clarity begins.